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CLUB DONATELLO
OWNERS ASSOCIATION
Annual Owners' MEETING
Please note that the 2007 Annual
Owners meeting will be held at the Donatello on May 12. Read the
Communiqué for the agenda and location.
If you plan to attend the AOM,
please RSVP to ensure enough seating and refreshment.
June 3,
2006
The meeting was called to order by President Don R. Thomas at
10:00 AM. in the Terrace Room in the Hotel Donatello.
I.
The first order of business under our Bylaws
was to determine that there were sufficient Owners present and/or proxies
submitted to have a quorum. The required 15%, or 337 valid ballots/proxies
were needed for a quorum. There were in excess of 480 valid ballots/proxies
and individuals present, so it was declared that a quorum had been reached
and the meeting could proceed. There were 46 people present including all
Board Members, other Owners, Club Management Team Members, our banker (The
Bank of San Francisco) and representatives from several of our exchange
companies.
II.
Board Members present were Lexis Allen, Daryl
Clark, Robert Egan, LeRoy Gilsdorf, Ernie Mongeon, Don R. Thomas and Les
Yeffa. In addition to CFO Lawrence Stephens, Committee Chairs present were
Cleland Noret, Financial Management; Dennis Myers, CC&Rs/Bylaws/Rules; Wayne
Jerves; Marketing; Suella Martin, Educational/Social Events; Earl Corin,
Investments Management; Robert Hunter, Nominating Committee and Don Langley,
CDOA Webmaster and Editor of the Communiqué.
Club Management Team Members present were Quinzetta
Moss-Lozada, Marketing Manager, Normandy Vergara, Club Rooms Operations
Manager and Marie Vergara, Club HRM & Administrative Services Manager.
III.
*The agenda was approved by the Board as
presented to the Owners in the Communique' issued as of May 1,
2006.
IV.
It was moved, seconded and passed to confirm
the electronic approval of the minutes of last year’s Annual Owner's
Meeting. Those minutes are on file in the Club Administration Office.
V.
OWNER VOTING ISSUES
A.
Robert Hunter, Chairman of the Nominating
Committee, and the Inspector of Elections along with Owners, Marlene Hunter
and Jane De Kelaita, discussed the procedure for the election of two
Directors. He explained that to qualify to run for the Board under our
Bylaws, an Owner must be in good standing and have served on a
Board-appointed committee or Advisory Task Force for two years. He reported
that there were four nominations and asked if there were any nominations
from the floor. There were none. He declared the nominations closed.
B.
Bob then introduced the four candidates: J.
Craig Carlos, Ernie Mongeon Larry Stephens and Don R. Thomas
C.
He then asked for those that had not yet voted
to please do so and turn in their ballots. The Election Inspectors from the
CC&Rs/Bylaws/Rules Committee would tally the ballots.
VI *BOARD COMMITTEE REPORTS
President Don Thomas stated that the format for presentations
of the Annual Report would be the same as last year. Each person present
had received a copy of all the committee annual reports as they registered.
Rather than the Committee Chair read the report, those present could ask any
questions, as each of the committees were recognized. The following are the
questions and comments made from Owners or Chairs or Board Member's present:
A.
Treasurer - There were no comments or
questions.
B.
CFO’s Report – Don Thomas commented on the
Independent CPA’s report, which was also provided to all Owners present.
C.
Secretary- No comments or questions, other than
to confirm that all Minutes have been approved and available for Owners
review within the 30-day period required for their presentation on our WEB
page and at the Club Donatello.
D.
Legal Counsel & Legal Advisory Group - There
were no comments or questions, other than to indicate that we are pursuing
legal recovery of the losses from the 2003 sprinkler malfunction incident in
the Donatello building.
E.
CC&Rs/Bylaws/Rules – No comments or questions,
other than to thank Dennis Myers, Chair and his volunteer Owners group for
their hard work and preparing for the major changes to our CC&Rs and Bylaws
in the coming year due to CA legislative changes impacting these documents.
More Owner volunteers are requested to serve on this committee in the coming
year.
F.
Financial Management – Owner Wally Anker asked
how many comp rooms were used this past year. He was referred to the chart
in the reports showing 95 comp rooms. Those included free nights given as
raffle prizes at CDOA Events, as well as for use at quarterly Board
meetings. It was explained that the Board only uses comp rooms on weekdays,
and even then we do not have 100% occupancy. Comp rooms are never allowed
on a Friday or Saturday night.
G.
Human Resources Management - There were no
comments, other than to thank Chair, Herman Harrow and his team for their
excellent work, including the annual audit of HRM policies/practices at the
Club Donatello.
Investments Committee- There were no questions or comments
H. Marketing – There were no questions, other than to thank
Wayne Jerves, Chair and his hard working Owners committee for their creative
ideas and marketing work done that resulted in increased referrals to the
Club Donatello.
I.
Risk Management - Thanks to Chair, Monroe
Johnson, and his Owner volunteer group for their hard work during the year,
including getting some of our insurance costs reduced again. Don Thomas
reported that the Management Team under the direction of Mandy Vergara is
making quarterly safety inspections.
J.
Educational/Social Events – Thanks to Chairs
Ann Carlos (2005) and Suella Martin (2006) and their hard working team of
Owners, a handout of all the upcoming Educational/Social events was handed
out. There was discussion that Owners should check the web-site as it is
updated on a regular basis.
K.
Legislative Affairs Advisory Group - Owner, Hal
Alpert inquired about the process for knowing more about legislative issues
impacting on the CDOA, and how do we communicate with the CA legislature on
such issues. Don Thomas explained the process and that we do have several
Owners serving who are active in other lobbying efforts in Sacramento, but
that we would like to expand participation of more Owners in this effort.
There are regular online reports received by the CDOA Owners serving in this
group and we have issued several letters to legislators on behalf of our
2,295 Owners on matters that impact on us as a small employer, a
condominium/homeowners association, a cosmopolitan timeshare property, and
as a nonprofit mutual benefit corporation.
L.
Nominating Committee - Thanks to Warren/Gail
Shukis for their past service in leading this committee, and now to Bob
Hunter for stepping in as Chair this year. Recruitment of more Owners to
serve on committees was discussed and several Owners expressed interest in
participating during the coming year. Terms of service are for at least 1
year from Annual Owner's Meeting time, though we do not turn down Owner
volunteers re-enlisting for future years.
M.
President & CEO - A copy is attached of Don
Thomas's report and the progress in several directions for the Club
Donatello and our association during the past year. Don emphasized that one
of the areas we need to have all Owners participating in is helping to fill
our vacant rooms (Family & Friends Program, Corporate Rewards Program, and
other Marketing specials developed by Quincy and Wayne and the Marketing
total operating costs. He provided the following examples of lost revenue
due to vacant rooms at the Club Donatello during the past 6 years -
2000 = $330,000+
2001= $435,000+
2002 - $468,000+
2003 = $333,000+ (lower due to
sprinkler project/malfunction)
2004 = $367,000+
2005 = $310,000+
2006 = $153,000 (YTD through April)
annualized at $460,000+
There were no other comments or questions regarding the
Officer or committee reports. A complete set of the reports is on file in
the Club Administrative Office and made a part of these minutes.
VII *CLUB MANAGEMENT REPORTS
The complete set of reports was available to all those
present and a complete copy is on file in the Club Administrative Office and
made a part of these minutes. It was noted that the Club rooms have been
upgraded with new carpeting, soft goods, curved shower rods, and that that
the electronic entertainment equipment was being updated also.
VII OPEN FORUM
1.
Owner Helga Anker asked why the Treasurer was
not on the Financial Management Committee. The response was that Les Yeffa
was the Liaison to the Financial Management Committee and that LeRoy did not
want to overload the committee with too many Board members. Committee Chair
Cleland Noret said that LeRoy was always welcome. LeRoy is on several other
committees and there is sometimes a conflict of meeting times for him.
2.
There was a discussion regarding the price of a
PIU and the current resales market. Owners J. Craig Carlos and Hal Alpert
explained what is currently happening in the market for real estate and
timeshare resales and the ongoing efforts to maintain a higher value on the
CDOA units.
VIII BOARD OF DIRECTOR ELECTION RESULTS
The report given to the Board Secretary from Bob
Hunter, Nominating
Committee/Election Committee Chair was as
follows:
Don R. Thomas
404 votes
Larry Stephens
227 votes
J. Craig Carlos
213 votes
Ernie Mongeon
67 votes
With two seats open, Don Thomas and Larry Stephens were
declared as being elected to serve for the next three years.
IX President Don Thomas invited all Owners to the
reception in Club 1500 immediately following the close of this meeting. He
also said that there would be a short Organizational Board Meeting
immediately after the close of this meeting and anyone wishing to stay was
welcome to do so.
There being no further business, it was moved, seconded and
passed that the Annual Owners Meeting be adjourned.
The Annual Meeting was adjourned at 11:40 a.m.
Respectfully submitted,
.
Leslie A. Yeffa, Secretary
.
Don R. Thomas, President & CEO
* Complete reports are on
file in the Administration Office.
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